Terms & Conditions

Terms and Conditions.
Dec 2017

MollyMaid COZA/Molly Maid/ Molly Maids operate the business as a service provider under the following terms and conditions. We also function as a placing and recruitment agency.
Molly Maid/s is herein referred to as MM.

MM reserves the right to make amendments to these conditions without giving prior notice.
By requesting MM to provide service by any means, telephone, email, fax, booking form and or direct conversation – the client accepts that these terms and conditions are binding as an agreement.

General Domestic or home and Office or other Commercial cleaning, Spring cleaning, Deep cleaning, after Function or Event cleaning, Pre-and or Post Move cleans, Renovation or Building cleaning, show house cleans, Holiday homes and apartments High Pressure & Degreasing of paving or garages and walls

1.    Payment is required on commencement of cleaning, subject to other arrangements as made with MM management. Payment is in cash unless otherwise agreed to by MM management and for Regular clients
2.    Arrival times are only estimated, as traffic congestion and arrival time of taxis are beyond our control.
3.    MM reserves the right to suspend its cleaning service if a bill is not paid on presentation or at the start of a month and or day and or a week as the case may be. Any moneys due to MM or Outstanding monies will be charged 2.5% per month compound interest from due date plus costs on a lawyer to client basis. An admin levy of R150 will be charged in accounts not paid by due date.
4.    Prices as per estimate and or quote are for labour only in terms of cleaning and ironing as requested and agreed to by MM, unless otherwise agreed to by MM. MM reserves the right to amend a estimate and or quote if on arrival conditions and or circumstances are substandard or vary from information provided to MM to obtain either the quote or estimate
(Spring, deep, construction, pre-or post move cleans)-  Additional rooms will be charged for @ R150 per room. Additional work will be charged for proportionately.
Mildew problems are quoted on site over and above the quote or estimate. A neglected stove/ oven will cost R150 extra.
5.    Time estimates given by MM for work as requested, are only an estimate as size of the area and the actual level of dirtiness as well as conditions encountered have a direct effect on time needed. A molly works up to a 7-hr work shift as a norm and will undertake duties per standard, spring or deep cleans as per requested level of service that may or may not include extras such as ironing and or window or blinds- Time permitting, unless such was part of the specific level of service requested and agreed to by MM management.
6.    Working with or around contractors and or other service providers can require up to 3 times more time to complete the same work and MM reserves the right to amend any cost estimates and or quotes and charge accordingly. A minimum surcharge of 50% will apply.
7.    Start and collection times given by MM are only an estimate as traffic conditions and taxi transport of Mollies are beyond our control, the amount of mollies working on any given day also take less or more time, high season demand requires more time to drop off or fetch.
8.     The client agrees to instruct a molly and or mollies on what tasks to do as per their requirements or provide a list of requirements/ tasks and giving priorities of tasks to be undertaken. Unless otherwise requested and agreed to by MM, the client shall provide all cleaning equipment in safe and good working order and all detergents, ladder and cleaning equipment that will be required to perform the required work. No responsibility is undertaken for using same. MM charges for detergents and equipment.
9.    Collection and returning of keys by MM will attract a surcharge dependent on distance and or time in terms of such extra service. Should there be any loss of such key or key, the liability will be limited to the actual cost of the key only. A minimum of R150 will apply.
10.    The client has the responsibility to deactivate any alarms and no responsibility for the triggering of an alarm system or costs related to a response will accepted by MM.
11.    MM reserves the right to suspend or cancel a cleaning service, if there are problems with the access, water or electricity supplies, or problems working around other contractors and or service providers, or interference from any party. The client will still be held liable for the full cost of the agreed service.

Claims and Complaints:
13.    The client is responsible for reporting any incident, breakage, damage and loss or complaint within 12 hours of completion of the service. Failure to do so will nullify any re-clean or action to rectify the issue. The client will be taken to be the (prime person) Person at the premises, as delegated by the client, allocating and or supervising the cleaning and not the absent party if any. If the prime person is happy with our work and or molly when we leave, no claim or rectification of any work will be done at the request of the absent party (non – supervising client). Any problems are to be rectified prior to us leaving. (clause 15)
14.    The client is responsible for securing – cash, jewellery and other small items of value. MM pays staff well and has a zero tolerance policy in terms of theft and dishonesty. No responsibility or liability is accepted for any of the above. (The client must avoid unnecessary temptation). Bags may be kept by the client and given to the molly at the end of the day, or bags may be inspected by the client. MM will do random inspections of bags.
15.    If a client suspects theft or actual theft has taken place, it is the client’s responsibility to report the incident to both MM management and the SAP services. The client will lay a charge of theft, if actual theft has taken place and follow through to the point of actual prosecution.  MM will not be responsible for any loss due to theft.
16.    ( Unless otherwise agreed to by MM management ) The client or a representative has the responsibility to be present both at the start and end of each service and to inspect any cleaning performed prior to the molly leaving the premises. This will enable MM to rectify any work not done or not done correctly, while still on the premises. Where MM is only advised later, we will rectify at the sole discretion of MM management at the next clean or if possible make other arrangements to do so, when convenient.
17.    Complaints need to be made within 12 hours of the completion of the service. (If client is not at the premises on our departure as agreed with MM). Where the client or delegate is at home we must be advised prior to departure. No subsequent complaint will be entertained.
18.    The client is responsible for securing or removing all fragile or easily breakable items from areas that need to be cleaned. Items excluded from any liability by MM are cash, jewellery, art works, antiques and items of sentimental value. (including damaged, fragile or unsecured items or objects)
19.    The client undertakes to advise MM management or to point out to the driver/ molly any defects of all items or fixtures that may be cracked, chipped, scratched or unstable and as such be prone to further damage or to cause damage of any nature. Any such item and or fixture is cleaned or handled at the exclusive risk of the client.
20.    Lost keys if lost by a MM representative will be limited in terms of liability by MM to the actual cost of the lost key, subject to a maximum amount of R250 in total.
21.    MM reserves the right not to be liable for any action or service if service is postponed due to broken equipment, or any circumstances beyond our direct control, or if there are issues in terms of safety.
22.    MM reserves the right not to be responsible for accidental damage or loss of any nature. We hold insurance for damage over R1000 (one thousand rand) for provable claims.
Insurance:
23.    MM has insurance to cover any accidental damages caused by a MM member of staff at a point of service, subject to the damages been reported within 12 hours of completion of the service in writing either per email or fax to MM. No consequential damage will be covered.
24.    Insurance will not cover anything that may breakdown or stop working at any time and this would include but is not restricted to the vacuum, computer, fridge, freezer, micro wave, dish washer, tumble drier, stove, oven, washing machine and tumble drier or the instability of any item which the client is already aware of, such as headboards, bathroom fixtures or other property fittings. The client is obliged to notify MM management of fittings that are poorly secured, not secured or appliances that are not in proper working order. No liability will be accepted by MM for any of the above for damage caused directly or indirectly.
25.    MM reserves the right not to share any confidential company information or documents.

Good business relationships:
26.    No client will be entitled to a full or partial refund; this is subject to the discretion of MM.
27.    Should a client not be satisfied with the level of service from a molly and such is conveyed to MM within the prescribed 12hr period of completion of the service, or as defined above. MM reserves the right to do a re-clean of the specific area and or item only at an agreed time and day. The client will need to be present during the re-clean.
28.    A re-clean will only be carried out once.

Cancellation and postponement of services:
29.    A booked or routine service may be postponed or cancelled as the case may be up to 24 hrs. Prior to an agreed starting time of a cleaning service. The request must be per email or direct telephone call with MM management and needs to be confirmed by MM to be valid.  
30.    The client undertakes to be liable for the full fee should the request be made within the 24 hr. period.
31.    Month end confirmed bookings (25th to the 5th) will be subject to a cancellation fee of 50% unless made 3 working days in advance in writing per email or fax or directly with MM management.
32.    The client is responsible to provide access to MM as agreed and in the event of a (no show) or lock out by the client; the client will be held liable for the full service fee and or costs related to such. Refer clause 2 above.
33.    A deposit of 50% is required on advance month end bookings – any deposit received will be offset against fees due.
34.    Unless a specific contract is in place all regular on-going services be it, daily, weekly, bi-weekly or monthly require a full calendar months’ notice to terminate the service, during the first 3 months of service, thereafter a 3-month calendar notice will apply. No cancelations and or postponements may be made once notice has been given to MM. The notice must be made in writing per email or fax. A telephone call will not be accepted as notice. Failure by the client to provide the stipulated notice, the client accepts liability for all fees, costs and interest, due over the notice period, plus interest compounded at 2% per month including all costs on a lawyer to client basis. Till date of full settlement

Employing MM staff or Poaching of Staff.
35.    No staff member or ex staff of MM may be offered or given temporary or permanent employment by the client directly or indirectly (family, work) without prior negotiation with MM and payment of the placement levy. The period of protection is agreed to as 6 (six) months. This applies from the date of termination of services of MM by the client irrespective of any cause or reason. Should a staff or ex staff member be employed within the said 6-month period the client agrees to be liable for a referral/ placing fee calculated the higher of @ R2500 per day that MM provided service in each week or Six (6) months’ income. (Plus, costs and PI fees). This will be calculated based on the highest number of days in any given week or highest income within a retrospective 3-month period, or actual days employed for by the client. NOTE: Where MM needs to investigate a situation and proof of Poaching is obtained a PI fee with a minimum of R 650 will be levied. NOTE: Fictitious Notice (to employ a molly) will result in 3 full calendar months’ notice plus interest as above from due date being claimed by MM.
36.    MM provides a sourcing service for clients looking for NEW staff @ 12% of annual cost to client, based on a 13-month basis plus all allowances.
37.     Clause 3 above applies in respect of any monies due to MM or claimed by MM in terms of all clauses in this agreement
38.    Quotations are valid for 15 Days.
39.    Washing of clothes and ironing of clothes is done at the risk of the client. The client needs to instruct the molly on fabric and colour selection and iron settings. A pressing cloth is to be provided. A steam iron in good working condition needs to be provided.
40.    Any equipment moved for any reason is done at the risk of the client e.g. Fridge, washing machine etc.

These terms and conditions shall be governed by relevant South African law. The client agrees to be bound and submit to the jurisdiction of the relevant courts of South Africa and accepts all related cost and interest as above for a claim made by MM. (As above)

The website and any emails, Invoices or written quotes by MM or discussions and interactions sms, whats app, or phone calls – T and C’s apply.

By submitting the booking form or request for a quotation, you accept all terms and conditions of MM on the Moll Maid website as a binding agreement.

41.    E and OE accepted